Handling Your Email

emailHave a clear process for handling your email.

Let’s face it – we are all drowning in email.

We’ve gone from spending an average of 15 hours a week (in 2006) on the inbox to receiving in excess of 250 pages a day (in 2012), and it isn’t going to stop anytime soon!

What’s missing is a process for dealing with what comes in.

Here’s a hint – use your inbox to SORT rather than STORE. That way, you can identify and move each piece to the next stage very quickly, grouping like items with like.

By sorting, you can move through everything in the inbox in relatively short periods of time. Where you will lose time is in trying to mix the tasks. Sort first. Then respond to what needs to be responded to. Then work on what needs to be worked on, etc.

 

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

 

Email Rules

email walkingThere is this amazing function in most email programs that allows you to set up rules for how your incoming (and sometimes outgoing) email is handled.

You can tell the system to automatically move certain messages into certain folders as soon as it arrives.

For example, all email where you are cc’d can move into a separate folder. Or, email from certain senders (newsletters, for example) can move into a specific folder.

This works well for email you don’t need to see as soon as it arrives. Let’s say you serve on a volunteer board, for example. Emails for board business don’t need to interrupt your normal work day – they could be sorted into a folder to be dealt with at specific times.

Try it out!  Many of the systems also let you run the rule on your inbox to move anything that is already there into another folder.

This will leave you with less in the inbox, and hopefully more time to work.

 

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.