Handling Your Email

emailHave a clear process for handling your email.

Let’s face it – we are all drowning in email.

We’ve gone from spending an average of 15 hours a week (in 2006) on the inbox to receiving in excess of 250 pages a day (in 2012), and it isn’t going to stop anytime soon!

What’s missing is a process for dealing with what comes in.

Here’s a hint – use your inbox to SORT rather than STORE. That way, you can identify and move each piece to the next stage very quickly, grouping like items with like.

By sorting, you can move through everything in the inbox in relatively short periods of time. Where you will lose time is in trying to mix the tasks. Sort first. Then respond to what needs to be responded to. Then work on what needs to be worked on, etc.

 

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

 

Unsubscribe

clutterUnsubscribe from newsletters you no longer read.

It is dreadfully easy to find yourself on 10-50-100 newsletter lists.

If they all publish once a week, that’s an extra 10-50-100 emails each week (520 – 2600 – 5200 each year).

Let’s face it, none of them is important enough to interrupt your job on a daily basis.

It’s a good practice to re-evaluate the newsletters and ezines you are receiving. Tell the truth – are you reading it? Are you interested in the topic? Are you feeling guilty for NOT reading it?

Unsubscribe from those you don’t read or are not interested in.

Also unsubscribe from those you didn’t subscribe to in the first place!

Clear out the clutter. Free up the space and energy for something more important.

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Email Rules

email walkingThere is this amazing function in most email programs that allows you to set up rules for how your incoming (and sometimes outgoing) email is handled.

You can tell the system to automatically move certain messages into certain folders as soon as it arrives.

For example, all email where you are cc’d can move into a separate folder. Or, email from certain senders (newsletters, for example) can move into a specific folder.

This works well for email you don’t need to see as soon as it arrives. Let’s say you serve on a volunteer board, for example. Emails for board business don’t need to interrupt your normal work day – they could be sorted into a folder to be dealt with at specific times.

Try it out!  Many of the systems also let you run the rule on your inbox to move anything that is already there into another folder.

This will leave you with less in the inbox, and hopefully more time to work.

 

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Establishing Email Rules

I have noticed recently that people either establish rules for themselves for how they deal with email, or they follow someone else’s rules (like their employer’s), or they have no rules.

Have you ever received an email from someone, and then received another email within the hour asking why you haven’t responded to the first? And another, and another?

In my work, I am usually out of my office most of the time. So my rules for myself include checking my email only twice a day – once in the morning, and again at the end of the day. And, I don’t carry any kind of mobile email device. If people need to reach me quickly, they have my cell phone number and can leave me a voicemail (which gets checked far more frequently than email).

I heard Tim Ferriss say recently (on his blog) that we need to stop treating our email as if it were instant messaging. That comment really struck me – and I could see the extent to which it was true. And most of the people I know who were relating to their email that way are the same ones who often say how busy they are all the time, and yet never seem to be able to get anything done.

Here’s an experiment – see if you can deal with your email twice a day this week, rather than reading each one as it comes in. For those of you with electronic email devices (Blackberrys, Trios, etc.) this may mean turning off the sound or vibration notifier.

The world will not come to an end. And, you might be able to get something done…