If it isn’t scheduled in time, it isn’t happening!

choices

Too often, I think, we approach quite a lot of what we have to do with the thought “I’ll fit that in somewhere.”

How often does that really work? More often than not, I assert, it doesn’t work at all!

We don’t get things done, and then we wonder why?

Everything we have to do takes time to be done.

Why do you suppose we ignore that when we are making our lists?

One of the most interesting processes for managing the day I read about had an exercise where you were instructed to list all the things you were going to do, and put next to each item exactly how long it would take to do the task.

Then, of course, you had to confront the reality of the day and see that, most of the time, you were trying to fit 10 hours of work into a five hour slot.

You can imagine how that goes.

I encourage you to try that out for yourself – see what happens when you actually put only 1 hour of work into that 1 hour slot.

And don’t forget to include driving from point A to point B if the task requires it!

Things might get done from your list, but the chances increase dramatically when you schedule exactly when you are going to do them!

 

 

© Terry Monaghan, 2016 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Hire someone to do your bookkeeping

bookkeepingPreparing for my taxes this year – and discovered that my financial records file was corrupted (and so was the backup). So, all the 2015 records are being rebuilt.

Luckily, I have all the source documents! So, it’s not taking too long, but still… Never again!

Most of us are just not good at this level of detail, nor do we have the time or patience for all the data entry. You will save yourself hours of time and frustration (and probably a lot of money) by having someone else do your bookkeeping. You will save tons of time at tax time, because everything will already be together and sorted appropriately.

Unless, of course, you really love to spend weeks and weeks trying to reconstruct your year in expenses to get your taxes done, or you really love doing detailed financial work late at night, after you finish your job.

I would rather turn all those receipts over to someone else to enter, and spend my time either generating more business or playing harder.

 

Exercise – regularly move your body

exercise

We were designed for movement.

We have this magnificent machine at our disposal.

Spending hours and hours in a chair, at a desk, in front of a computer screen doesn’t support this amazing piece of equipment.

Get up, take a walk, take a yoga class, go to the cross fit gym, play golf, play soccer, play hopscotch – anything that will get you moving on a regular basis.

Why do I include this in things that will give you more time?

Well, because staying fit will give you more energy for the rest of your life, and everything that makes up that life.

Move.

 

Focus

one thing at a timeFocus on one thing at a time

I never really understood why people brag about their ability to multi-task.

They really can’t do it. No one can.

Brain science indicates that at best we can do two things – and one half of our brain will keep track of one thing while the other keeps track of the other.

But add in a third thing and all bets are off!

Productivity studies have demonstrated that when you attempt to multi-task everything takes longer.

Yes, every single ting takes longer to do.

So stop it. Do one thing. Finish it. Then do the next thing.

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

 

Take short breaks

short breakTake a short break every hour

I know you are too busy to do this, and you just have too many things you need to do, and I can’t really be serious, but I am!

Set a timer if you have to.

Take a break.

Get up for 5 minutes and walk around.

Or just stop and take five deep breaths.

You will get more done, I promise!

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

 

Block out time to focus

CUP0071122Let’s face it, most of us don’t take the time to focus when we really need to.

We try to wedge things in to available moments in time, which often results in us switching from task to task to task throughout the day, without finishing anything.

Give yourself the luxury of blocks of time to focus on one thing and one thing only.

Even if it is only for 15 minutes! You will be amazed at what you can get done in just 15 minutes when you let yourself focus on it.

Remember, if you do nothing, by default you will be interrupted at least once every six minutes, all day long.

That is the path to frustration.

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Debrief the day

pen and diaryDebrief your day.

Take a few minutes at the end of each day to review what you worked on, what got accomplished, what still needs to be done.

Make a note in the appropriate places about calls to make, messages to return and other action items requiring your attention.

This will allow you to leave the office behind when you leave the office for the day, without worrying about the proverbial other shoe dropping in your absence. It doesn’t have to take a long time, but it will save loads of time if you do it.

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

 

Delegate as much as you can

delegataeDelegate, delegate, delegate!

Just because something needs to be done doesn’t mean YOU need to be the one doing it!

I suspect this is a radical thought for a few of you, and some others of you are now hyperventilating!

But really, ask yourself “Am I the one who is uniquely qualified to do this?

Another great question is “Would I pay someone what I get paid to do this?

If the answer to either question is no, then find someone else to take on the task, and move on.

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Schedule preparation time

1043482Schedule time to prepare for meetings and conferences

Have you ever looked at your calendar and discovered you had a meeting scheduled and you just weren’t ready for it? What happened?

Most likely, you knew you had work to do to get ready for the meeting, but you didn’t set aside the time to do that work. Probably you didn’t even look when you were scheduling the meeting itself to make sure you actually had time available to do any preparation required.

We often tend to think of a one hour meeting as just taking up one hour of our time, and we schedule it as if that were true.

But, how many meetings have you attended as just an observer with no accountability to prepare before or take action after? (Why are you even going to that meeting?)

So, when scheduling meetings, be sure to also immediately schedule the time you need to prepare.

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Take regular breaks

breaksIn his book “The Way We’re Working Isn’t Working,” Tony Schwartz points out we work best in pulses.

We can focus on something for a period of time, and then we need a period of time to rest.

Most studies indicate that we can only focus intently for about 90 minutes tops before we need to take a break.

Brendan Burchard advocates taking a short break every hour.

I know you think that if you just press on for another 15-20-30 minutes you will get this done, but you are mistaken.

If you give yourself periods of time to focus (from 15 to 90 minutes) and regular periods of time to rest, you will get more done than if you just try to muscle through.

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.