Hire someone to do your bookkeeping

bookkeepingPreparing for my taxes this year – and discovered that my financial records file was corrupted (and so was the backup). So, all the 2015 records are being rebuilt.

Luckily, I have all the source documents! So, it’s not taking too long, but still… Never again!

Most of us are just not good at this level of detail, nor do we have the time or patience for all the data entry. You will save yourself hours of time and frustration (and probably a lot of money) by having someone else do your bookkeeping. You will save tons of time at tax time, because everything will already be together and sorted appropriately.

Unless, of course, you really love to spend weeks and weeks trying to reconstruct your year in expenses to get your taxes done, or you really love doing detailed financial work late at night, after you finish your job.

I would rather turn all those receipts over to someone else to enter, and spend my time either generating more business or playing harder.

 

Checklists are your friend

checklist

I don’t care how good your memory is. I don’t care how often you have done this task. If you really want to save yourself time and get far more done, then take the time to develop and use checklists for everything! The more you can get out of  your head, and on to a piece of paper, the more you will actually be able to accomplish, and the less stressed you will be!

 

 

 

The never ending to do list

FAN2003506Have you noticed that your to do list is growing? Sometimes it seems like for every item you complete, you have to add 2-5 more items. Or, does that just happen to me?

I used to have a notebook labeled “never ending list of 5 minute projects”. What was interesting was that list was mostly a compilation of tasks other people thought I should be doing. Very little of it had anything to do with what I was actually accountable for producing.

And, there was virtually no reward for finishing that list – but there were definitely consequences when my own work wasn’t done.

Make a habit of putting your most important items in the calendar first. Do your job first.

 

Build a favorite items list

online orderingBuild a favorite items list at your online office supply site, and use it

Most of us are creatures of habit. We always buy the same things.

The same paper, the same pens, the same ink, the same toner, the same calendars, the same cards.

You get the point.

Full disclosure – office supply stores are some of my favorite places to wander around. I think it is the way some women feel about shoe shopping. However, I can spend a long time wandering, and I usually don’t have time for that – especially if I am going to the store because I have run out of something I need right away! (Yes, even I sometimes run out of stuff.)

So, I do most of my ordering of supplies online.

Every single site I use has a feature that lets you build your list of favorite items. Which makes reordering stuff very quick and easy.

I don’t want to search the website for the specific paper I prefer every time I go to the website!

I want to get on, place my order, pay for it, and get off!

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

De-clutter your office

clutterOne of the reasons many of us get overwhelmed is the sheer volume of stuff that surrounds us.

It has been said that the average person spends up to one hour a day looking for things.

That adds up to 6-8 weeks out of every year – just looking for stuff!

I don’t know about you, but I can tolerate a certain amount of clutter and disorder. But sometimes that clutter and disorder gets out of hand!

One piece of paper out of place doesn’t seem so bad, but when that one piece calls hundreds of his little friends, and they call their friends, all of a sudden (it seems) your tidy pile is a huge cascade.

Trust me, it doesn’t happen over night.

When it does happen, get help. Declutter. Tackle one pile at a time.

Remember, it didn’t happen overnight, and it won’t be resolved overnight.

But, if you take on a bit at a time you will get it done.

And then you will discover you have more energy for what really matters to you.

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

 

Set a timer

hour glassIf you tend to get lost down various rabbit holes, or lose track of time in general, then set a timer.

Set a timer to remind yourself to take a break.

Set a timer to remind you when you have to stop one activity to get ready for another.

Set a timer to manage the time you spend on the phone.

Set a timer when you want to goof off, so you don’t lose the whole day when you just meant to give yourself a brief break.

One of my most useful desk tools is a kitchen timer! It keeps me and my day on track. Give it a try!

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

 

Focus

one thing at a timeFocus on one thing at a time

I never really understood why people brag about their ability to multi-task.

They really can’t do it. No one can.

Brain science indicates that at best we can do two things – and one half of our brain will keep track of one thing while the other keeps track of the other.

But add in a third thing and all bets are off!

Productivity studies have demonstrated that when you attempt to multi-task everything takes longer.

Yes, every single ting takes longer to do.

So stop it. Do one thing. Finish it. Then do the next thing.

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

 

Use a lawyer

gavelHave a lawyer review your contracts

You get what you pay for. We’ve all heard that, right?

But how often have you told yourself “I can’t afford that right now”, and besides, I trust that person, I’m sure there isn’t anything in the contract I am going to sign that could cause trouble…

It’s a really good idea (really, really good idea) to have an attorney draw up your contracts – the ones you ask other people to sign.

And it is also a really, really good idea to have an attorney review any contract you are about to sign.

Terms of contracts are written to protect the person presenting the contract.

And, did you know, you can ask to modify terms?

Well, you won’t get the chance if you don’t read the contract!

And since I know you are busy, you may as well have someone who knows what to look for read it for you!

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Time for follow up

follow upSet aside a regular time for follow up

You’ve met all these great people – in person at events, online through social media, or via email introductions from others.

You know you have to follow up with them, and it had better be quickly!

But you are too busy right now – your schedule is just packed.

So, you set those cards aside telling yourself you will follow up ‘soon’ – just as soon as you finish this one thing.

Then days go by, or weeks or months, and you find the card/email again and kick yourself for not following up before now.

And now it is too late.

What if you just had one appointment a week in your calendar marked for follow up activities? And what if, during that one appointment a week which has been scheduled, you made your follow up calls, wrote your notes, etc.? 

I promise you, scheduling one hour (or even just 30 minutes) in your calendar on a regular basis will save you tons of time – and will probably add to your bottom line!

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

One hour a day

time for marketingOne hour a day marketing (every single day) will have a HUGE impact on your results.

If you really want to eliminate that feast or famine cycle – take this on!

You know what I am talking about: You have NO business in the pipeline, so you throw yourself into marketing like a crazy person.

Guess what? You generate business! Yay!

But, now you are just too busy to keep up with the marketing. After all, you have all this work to get done!

Then you finish that work, and you have NO business in the pipeline and the cycle starts all over again.

Let’s face it – business development is the #1 job we have.

What can you put in place to make sure that you are taking action to keep your pipeline filled every single day?

My personal favorite: Make 3-5 calls every morning to former clients, colleagues, prospects.

Leave messages if you have to, but make the calls.

How about creating a steady flow of business? Or, even so much business that you have to grow and expand?

 

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.