Debrief the day

pen and diaryDebrief your day.

Take a few minutes at the end of each day to review what you worked on, what got accomplished, what still needs to be done.

Make a note in the appropriate places about calls to make, messages to return and other action items requiring your attention.

This will allow you to leave the office behind when you leave the office for the day, without worrying about the proverbial other shoe dropping in your absence. It doesn’t have to take a long time, but it will save loads of time if you do it.

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

 

Delegate as much as you can

delegataeDelegate, delegate, delegate!

Just because something needs to be done doesn’t mean YOU need to be the one doing it!

I suspect this is a radical thought for a few of you, and some others of you are now hyperventilating!

But really, ask yourself “Am I the one who is uniquely qualified to do this?

Another great question is “Would I pay someone what I get paid to do this?

If the answer to either question is no, then find someone else to take on the task, and move on.

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Give yourself time to think

time to thinkHave you ever found yourself running so hard and so fast through all the stuff that shows up on your desk that you wonder if you will EVER have time to just think?

Well, you won’t – at least not unless you schedule that time. And it should be a regular thing on your schedule.

Here’s a hint – you rarely think when you are sitting in front of a computer.

Get up, get out, go somewhere else.

Give your brain a chance to work!

 

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Schedule preparation time

1043482Schedule time to prepare for meetings and conferences

Have you ever looked at your calendar and discovered you had a meeting scheduled and you just weren’t ready for it? What happened?

Most likely, you knew you had work to do to get ready for the meeting, but you didn’t set aside the time to do that work. Probably you didn’t even look when you were scheduling the meeting itself to make sure you actually had time available to do any preparation required.

We often tend to think of a one hour meeting as just taking up one hour of our time, and we schedule it as if that were true.

But, how many meetings have you attended as just an observer with no accountability to prepare before or take action after? (Why are you even going to that meeting?)

So, when scheduling meetings, be sure to also immediately schedule the time you need to prepare.

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Take regular breaks

breaksIn his book “The Way We’re Working Isn’t Working,” Tony Schwartz points out we work best in pulses.

We can focus on something for a period of time, and then we need a period of time to rest.

Most studies indicate that we can only focus intently for about 90 minutes tops before we need to take a break.

Brendan Burchard advocates taking a short break every hour.

I know you think that if you just press on for another 15-20-30 minutes you will get this done, but you are mistaken.

If you give yourself periods of time to focus (from 15 to 90 minutes) and regular periods of time to rest, you will get more done than if you just try to muscle through.

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Don’t set alerts for everything

alertsIt is useful to set some form of alert/alarm for parts of your day.

Personally, I set alerts for scheduled appointments and phone calls, to ensure that I am not late or forgetting them. OK, sometimes I also have to set an alarm to remind myself to eat. But I am not setting an alert for every task I have set for my day.

Have you ever had an alarm go off and hit the snooze? Or had a computer alert pop up only to snooze/dismiss it – and promptly forget about what it was there for?

Too many alerts and alarms become noise and defeat their original purpose.

So, determine what are the really important items you need alerts for, and set them.

Then honor them when they come up.  

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Manage interruptions

do not disturbIn the book “No BS Time Management for Entrepreneurs”, Dan Kennedy says “If they can’t find you, they can’t interrupt you.”

On average, you will be interrupted at least once every 6-8 minutes throughout your day – by the phone, by email, by text, by instant message, by someone stopping by your office.

When you really need to focus, make yourself unfindable for a while.

Turn off the phone (put it on ‘do not disturb’ mode), turn off the email, turn off the instant messaging, close the door or leave the office for a while to give yourself some uninterrupted time to think, plan, work.

The world will keep spinning without you, and you might actually get something really important done. 

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Plan your work, then work your plan

plan workTake the time to create your plan of action.

Schedule the work to be done. Set up regular intervals to review your progress. Correct and adjust as necessary.

I am always astonished at those who fail to plan, jump into action, and then wonder what happened when they hit a roadblock.

Most say they just don’t have time to plan.

What they mean is they don’t see the value in the planning.

Truth is, an hour spent planning can and will save you hours and hours of frustration and wasted effort.

Give it a try.

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Your work hours

boundariesDetermine your work  hours, and stick to them!

Every business has office hours (or store hours, if retail). Why don’t you?

Why do you feel it is necessary to work all hours of the day and night?

Why do you think you need to answer your business phone after hours? Or answer your emails at 11pm?

What impact does this have? Impact on you: you have no time off. You are operating as if you are working (or available) 24 hours a day. And you inadvertently train others that you will take their call whenever they call.

No boundaries.

Impact on your business: you are most likely close to overwhelmed and burnt out. What good are you if you are operating at half speed because you are so worn out?

Set your work hours, and stick to them. If you don’t honor them, no one else will!

And if you must check email late at night, either save your responses to the draft folder to be sent the next work day, or schedule them to be sent during business hours.

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Stop Pushing Email to Your Phone

It used to be that only doctors or emergency responders were set up with pagers that they needed to respond to immediately. And for doctors, that was only when they were on call.

What happened?

When did we all get so important that we needed to be on call 24 smart phonehours a day, 365 days a year?

Your email inbox is a perfectly organized collection of everyone else’s agenda. (See tip #1.) When did you decide that was more important than working on your own goals?

I get it – there are some people you need to respond to with alacrity, and some situations that require your immediate attention. But that most likely only accounts for about 20% at most of what is coming in.

If you are going to use email on your smart phone, at least set it up to be pulled into the inbox at your convenience, rather than having each and every message pushed through as it happens.

That way, you can skim what has come in to determine if anything is urgent at your convenience.

You can also use tools like AwayFind to have specific people or topics pushed through.

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.