If it isn’t scheduled in time, it isn’t happening!

choices

Too often, I think, we approach quite a lot of what we have to do with the thought “I’ll fit that in somewhere.”

How often does that really work? More often than not, I assert, it doesn’t work at all!

We don’t get things done, and then we wonder why?

Everything we have to do takes time to be done.

Why do you suppose we ignore that when we are making our lists?

One of the most interesting processes for managing the day I read about had an exercise where you were instructed to list all the things you were going to do, and put next to each item exactly how long it would take to do the task.

Then, of course, you had to confront the reality of the day and see that, most of the time, you were trying to fit 10 hours of work into a five hour slot.

You can imagine how that goes.

I encourage you to try that out for yourself – see what happens when you actually put only 1 hour of work into that 1 hour slot.

And don’t forget to include driving from point A to point B if the task requires it!

Things might get done from your list, but the chances increase dramatically when you schedule exactly when you are going to do them!

 

 

© Terry Monaghan, 2016 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

The never ending to do list

FAN2003506Have you noticed that your to do list is growing? Sometimes it seems like for every item you complete, you have to add 2-5 more items. Or, does that just happen to me?

I used to have a notebook labeled “never ending list of 5 minute projects”. What was interesting was that list was mostly a compilation of tasks other people thought I should be doing. Very little of it had anything to do with what I was actually accountable for producing.

And, there was virtually no reward for finishing that list – but there were definitely consequences when my own work wasn’t done.

Make a habit of putting your most important items in the calendar first. Do your job first.

 

Build a favorite items list

online orderingBuild a favorite items list at your online office supply site, and use it

Most of us are creatures of habit. We always buy the same things.

The same paper, the same pens, the same ink, the same toner, the same calendars, the same cards.

You get the point.

Full disclosure – office supply stores are some of my favorite places to wander around. I think it is the way some women feel about shoe shopping. However, I can spend a long time wandering, and I usually don’t have time for that – especially if I am going to the store because I have run out of something I need right away! (Yes, even I sometimes run out of stuff.)

So, I do most of my ordering of supplies online.

Every single site I use has a feature that lets you build your list of favorite items. Which makes reordering stuff very quick and easy.

I don’t want to search the website for the specific paper I prefer every time I go to the website!

I want to get on, place my order, pay for it, and get off!

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Set a timer

hour glassIf you tend to get lost down various rabbit holes, or lose track of time in general, then set a timer.

Set a timer to remind yourself to take a break.

Set a timer to remind you when you have to stop one activity to get ready for another.

Set a timer to manage the time you spend on the phone.

Set a timer when you want to goof off, so you don’t lose the whole day when you just meant to give yourself a brief break.

One of my most useful desk tools is a kitchen timer! It keeps me and my day on track. Give it a try!

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

 

Time for follow up

follow upSet aside a regular time for follow up

You’ve met all these great people – in person at events, online through social media, or via email introductions from others.

You know you have to follow up with them, and it had better be quickly!

But you are too busy right now – your schedule is just packed.

So, you set those cards aside telling yourself you will follow up ‘soon’ – just as soon as you finish this one thing.

Then days go by, or weeks or months, and you find the card/email again and kick yourself for not following up before now.

And now it is too late.

What if you just had one appointment a week in your calendar marked for follow up activities? And what if, during that one appointment a week which has been scheduled, you made your follow up calls, wrote your notes, etc.? 

I promise you, scheduling one hour (or even just 30 minutes) in your calendar on a regular basis will save you tons of time – and will probably add to your bottom line!

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

One hour a day

time for marketingOne hour a day marketing (every single day) will have a HUGE impact on your results.

If you really want to eliminate that feast or famine cycle – take this on!

You know what I am talking about: You have NO business in the pipeline, so you throw yourself into marketing like a crazy person.

Guess what? You generate business! Yay!

But, now you are just too busy to keep up with the marketing. After all, you have all this work to get done!

Then you finish that work, and you have NO business in the pipeline and the cycle starts all over again.

Let’s face it – business development is the #1 job we have.

What can you put in place to make sure that you are taking action to keep your pipeline filled every single day?

My personal favorite: Make 3-5 calls every morning to former clients, colleagues, prospects.

Leave messages if you have to, but make the calls.

How about creating a steady flow of business? Or, even so much business that you have to grow and expand?

 

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Block out time to focus

CUP0071122Let’s face it, most of us don’t take the time to focus when we really need to.

We try to wedge things in to available moments in time, which often results in us switching from task to task to task throughout the day, without finishing anything.

Give yourself the luxury of blocks of time to focus on one thing and one thing only.

Even if it is only for 15 minutes! You will be amazed at what you can get done in just 15 minutes when you let yourself focus on it.

Remember, if you do nothing, by default you will be interrupted at least once every six minutes, all day long.

That is the path to frustration.

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Try meeting by video conference

video conferenceTry meeting by phone or Skype or video conference vs. in person

A client was nearly tearing her hair out during a private scheduling workshop for her team.

The problem was (she said) she had several different contractors/consultants she was managing and when she needed to meet with them, she was driving all over the area, spending huge chunks of time in traffic rather than working.

Even if she stacked those meetings on one day, she would still spend nearly half of the day driving from one place to the other.

I looked at her and asked why she wasn’t using one of the video conferencing tools available for those face to face meetings. (You know that moment when you realize someone else just had a light bulb go off? This was one of those moments, and her expression was too funny for words.)

I know she needed to actually meet with them in person occasionally, but for the bulk of the other meetings, video conference would work just fine.

And it would give her back that half day, not to mention eliminate the stress of the traffic.

 

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Order office supplies online

office suppliesI love going to the office supply store.

OK, I am strange, but I know I’m not the only one.

Where others love wandering through the mall window shopping the newest fashions, I love wandering through the office supply store looking at all the cool tools and supplies available.

However, wandering through the office supply store is NOT a great use of my most productive time. So, I have created various favorite supply lists on my store’s website.

When I need to replace something I’ve run out of, it only takes a moment to order it online. And then they deliver it right to my door!

This also helps me keep my budget in line, I must admit.

I do drop into the store just to wander around from time to time (and always find something I really need), but for the bulk of my purchases, I order online. Saves me time, saves me money – how cool is that?

 

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Your Strategy

strategyGet very clear about your strategy – what is the point of what you are doing?

Have you ever looked at your to do list and had the thought “what is all of this about?”

When your task list occurs like an endless list of stuff to do, it is almost certainly because you have lost sight of the bigger picture.

The actions on your schedule (hopefully) should relate to the fulfillment of goals you are actively working on. So, each task brings you one step closer to achieving the goal.

You may need to take time and step back to give yourself the broader view of what you’re actually doing.

It’s very hard to see the field when you are looking at it from the perspective of the field mouse. The owl has a wider view by virtue of a different perspective.

Give yourself that perspective before you dive back into the individual tasks.

 

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.