Focus

one thing at a timeFocus on one thing at a time

I never really understood why people brag about their ability to multi-task.

They really can’t do it. No one can.

Brain science indicates that at best we can do two things – and one half of our brain will keep track of one thing while the other keeps track of the other.

But add in a third thing and all bets are off!

Productivity studies have demonstrated that when you attempt to multi-task everything takes longer.

Yes, every single ting takes longer to do.

So stop it. Do one thing. Finish it. Then do the next thing.

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

 

Take short breaks

short breakTake a short break every hour

I know you are too busy to do this, and you just have too many things you need to do, and I can’t really be serious, but I am!

Set a timer if you have to.

Take a break.

Get up for 5 minutes and walk around.

Or just stop and take five deep breaths.

You will get more done, I promise!

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

 

Use a lawyer

gavelHave a lawyer review your contracts

You get what you pay for. We’ve all heard that, right?

But how often have you told yourself “I can’t afford that right now”, and besides, I trust that person, I’m sure there isn’t anything in the contract I am going to sign that could cause trouble…

It’s a really good idea (really, really good idea) to have an attorney draw up your contracts – the ones you ask other people to sign.

And it is also a really, really good idea to have an attorney review any contract you are about to sign.

Terms of contracts are written to protect the person presenting the contract.

And, did you know, you can ask to modify terms?

Well, you won’t get the chance if you don’t read the contract!

And since I know you are busy, you may as well have someone who knows what to look for read it for you!

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Time for follow up

follow upSet aside a regular time for follow up

You’ve met all these great people – in person at events, online through social media, or via email introductions from others.

You know you have to follow up with them, and it had better be quickly!

But you are too busy right now – your schedule is just packed.

So, you set those cards aside telling yourself you will follow up ‘soon’ – just as soon as you finish this one thing.

Then days go by, or weeks or months, and you find the card/email again and kick yourself for not following up before now.

And now it is too late.

What if you just had one appointment a week in your calendar marked for follow up activities? And what if, during that one appointment a week which has been scheduled, you made your follow up calls, wrote your notes, etc.? 

I promise you, scheduling one hour (or even just 30 minutes) in your calendar on a regular basis will save you tons of time – and will probably add to your bottom line!

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

One hour a day

time for marketingOne hour a day marketing (every single day) will have a HUGE impact on your results.

If you really want to eliminate that feast or famine cycle – take this on!

You know what I am talking about: You have NO business in the pipeline, so you throw yourself into marketing like a crazy person.

Guess what? You generate business! Yay!

But, now you are just too busy to keep up with the marketing. After all, you have all this work to get done!

Then you finish that work, and you have NO business in the pipeline and the cycle starts all over again.

Let’s face it – business development is the #1 job we have.

What can you put in place to make sure that you are taking action to keep your pipeline filled every single day?

My personal favorite: Make 3-5 calls every morning to former clients, colleagues, prospects.

Leave messages if you have to, but make the calls.

How about creating a steady flow of business? Or, even so much business that you have to grow and expand?

 

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Create a weekly magic list

check listWho will you reach out to? What will you create?

If you are in sales (and if you own the business, you are in sales), you have to talk to people all the time.

Every day, every week, every month you have to pick up the phone and make calls.

You can complain about it as much as you like, but you still have to make those calls.

So, since complaining isn’t going to get rid of them, why not try something different?

Sit quietly at the beginning of the week and ask yourself who you want to talk to in the coming week.

Who do you need to call back? Who haven’t you checked in with lately? Who did you meet recently? Which of your clients have birthdays, anniversaries or other events coming up?

If you are using some form of Customer Relationship Management system, it may have some reports you can use to generate your list of people to call.

I’ve used this process for years. It’s astonishing what can happen. Just the routine of making the calls starts things moving.

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Block out time to focus

CUP0071122Let’s face it, most of us don’t take the time to focus when we really need to.

We try to wedge things in to available moments in time, which often results in us switching from task to task to task throughout the day, without finishing anything.

Give yourself the luxury of blocks of time to focus on one thing and one thing only.

Even if it is only for 15 minutes! You will be amazed at what you can get done in just 15 minutes when you let yourself focus on it.

Remember, if you do nothing, by default you will be interrupted at least once every six minutes, all day long.

That is the path to frustration.

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

How much technology do you use?

technologyUse as much technology as you are comfortable with

There are some really great tools available to support you in your work. Laptops, desktops, tablets, smart phones, etc., all can combine to help you get things done faster and more efficiently than ever before.

But the technology has to work for you. It is, after all, just a tool.

You don’t have to do email on your smart phone just because that feature is available, for example. Unless it is useful to you, feel free to ignore it.

Here’s an example. I’ve been thinking it would be cool to have an iPad. I have a MacBook Pro and an iPhone, and I do love the Apple products. However, when I really looked at what I would use an iPad for, I discovered (at least for now) that it really wouldn’t add to my productivity. In fact, it would just add more stuff I had to take with me on business trips. Some of the features and functions I would want to use are not currently available, and others are just as available on my iPhone and my laptop.

So, that piece of technology isn’t making it onto my list right now.

However, I have some clients who have and use and LOVE their iPad. It makes what they do out in the field so much easier and is so much easier to carry around than their laptop!

What makes sense to you?

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Try meeting by video conference

video conferenceTry meeting by phone or Skype or video conference vs. in person

A client was nearly tearing her hair out during a private scheduling workshop for her team.

The problem was (she said) she had several different contractors/consultants she was managing and when she needed to meet with them, she was driving all over the area, spending huge chunks of time in traffic rather than working.

Even if she stacked those meetings on one day, she would still spend nearly half of the day driving from one place to the other.

I looked at her and asked why she wasn’t using one of the video conferencing tools available for those face to face meetings. (You know that moment when you realize someone else just had a light bulb go off? This was one of those moments, and her expression was too funny for words.)

I know she needed to actually meet with them in person occasionally, but for the bulk of the other meetings, video conference would work just fine.

And it would give her back that half day, not to mention eliminate the stress of the traffic.

 

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Order office supplies online

office suppliesI love going to the office supply store.

OK, I am strange, but I know I’m not the only one.

Where others love wandering through the mall window shopping the newest fashions, I love wandering through the office supply store looking at all the cool tools and supplies available.

However, wandering through the office supply store is NOT a great use of my most productive time. So, I have created various favorite supply lists on my store’s website.

When I need to replace something I’ve run out of, it only takes a moment to order it online. And then they deliver it right to my door!

This also helps me keep my budget in line, I must admit.

I do drop into the store just to wander around from time to time (and always find something I really need), but for the bulk of my purchases, I order online. Saves me time, saves me money – how cool is that?

 

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.