If it isn’t scheduled in time, it isn’t happening!

choices

Too often, I think, we approach quite a lot of what we have to do with the thought “I’ll fit that in somewhere.”

How often does that really work? More often than not, I assert, it doesn’t work at all!

We don’t get things done, and then we wonder why?

Everything we have to do takes time to be done.

Why do you suppose we ignore that when we are making our lists?

One of the most interesting processes for managing the day I read about had an exercise where you were instructed to list all the things you were going to do, and put next to each item exactly how long it would take to do the task.

Then, of course, you had to confront the reality of the day and see that, most of the time, you were trying to fit 10 hours of work into a five hour slot.

You can imagine how that goes.

I encourage you to try that out for yourself – see what happens when you actually put only 1 hour of work into that 1 hour slot.

And don’t forget to include driving from point A to point B if the task requires it!

Things might get done from your list, but the chances increase dramatically when you schedule exactly when you are going to do them!

 

 

© Terry Monaghan, 2016 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Hire someone to do your bookkeeping

bookkeepingPreparing for my taxes this year – and discovered that my financial records file was corrupted (and so was the backup). So, all the 2015 records are being rebuilt.

Luckily, I have all the source documents! So, it’s not taking too long, but still… Never again!

Most of us are just not good at this level of detail, nor do we have the time or patience for all the data entry. You will save yourself hours of time and frustration (and probably a lot of money) by having someone else do your bookkeeping. You will save tons of time at tax time, because everything will already be together and sorted appropriately.

Unless, of course, you really love to spend weeks and weeks trying to reconstruct your year in expenses to get your taxes done, or you really love doing detailed financial work late at night, after you finish your job.

I would rather turn all those receipts over to someone else to enter, and spend my time either generating more business or playing harder.

 

Checklists are your friend

checklist

I don’t care how good your memory is. I don’t care how often you have done this task. If you really want to save yourself time and get far more done, then take the time to develop and use checklists for everything! The more you can get out of  your head, and on to a piece of paper, the more you will actually be able to accomplish, and the less stressed you will be!

 

 

 

The never ending to do list

FAN2003506Have you noticed that your to do list is growing? Sometimes it seems like for every item you complete, you have to add 2-5 more items. Or, does that just happen to me?

I used to have a notebook labeled “never ending list of 5 minute projects”. What was interesting was that list was mostly a compilation of tasks other people thought I should be doing. Very little of it had anything to do with what I was actually accountable for producing.

And, there was virtually no reward for finishing that list – but there were definitely consequences when my own work wasn’t done.

Make a habit of putting your most important items in the calendar first. Do your job first.

 

Build a favorite items list

online orderingBuild a favorite items list at your online office supply site, and use it

Most of us are creatures of habit. We always buy the same things.

The same paper, the same pens, the same ink, the same toner, the same calendars, the same cards.

You get the point.

Full disclosure – office supply stores are some of my favorite places to wander around. I think it is the way some women feel about shoe shopping. However, I can spend a long time wandering, and I usually don’t have time for that – especially if I am going to the store because I have run out of something I need right away! (Yes, even I sometimes run out of stuff.)

So, I do most of my ordering of supplies online.

Every single site I use has a feature that lets you build your list of favorite items. Which makes reordering stuff very quick and easy.

I don’t want to search the website for the specific paper I prefer every time I go to the website!

I want to get on, place my order, pay for it, and get off!

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

Keep an extra …

printer cartridgeKeep an extra printer cartridge and an extra ream of paper

Has this ever happened to you?

You are head down, focused, working on a major project.

You get the project done, and go to print it out, only to have the ink run out, or the paper run out?

Or is that just me?

Now you have to stop every thing and go to the store to get ink and/or paper! And you don’t have TIME for this today!

And you are pressed right up against that major deadline, and this lack of supplies could jeopardize the whole thing!

Here’s a suggestion: Always order an extra ream of paper and an extra cartridge. (Or an extra box of paper if you have the room for it.)

Then, when you use the next to last one – REORDER it immediately!

(Sometimes I think it is a little bit like discovering you are out of TP after you have done your business.)

Aggravating and unnecessary and can be resolved with just a little bit of planning and forethought.

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

 

Don’t print that!

huge printerDon’t print that if you don’t really need a hard copy!

I remember one colleague who printed out every single email they received, and every single document.

So they not only had an overflowing digital inbox, they had an overflowing physical inbox too.

I get it. Some people actually need to have the piece of paper in their hands.

But I challenge you to be ruthless with yourself.

Do you really need a hard copy?

Or do you just need a reliable place for the digital copy?

Do your bit to save a tree. (And if you need a reminder, read the post about decluttering your office!)

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

 

Give up being a perfectionist

perfectionistHow many times have you NOT finished something because you didn’t get it perfect?

You heard it had to be done a specific way, but you just didn’t do it that way, so obviously it wasn’t done the right way, so what is the point?

Do you know how exhausting that is?

Have you ever wondered how much energy and time you were wasting trying to get something to be perfect?

What is perfect, anyway?

Usually, some way OTHER than the way we are doing it.

Give yourself a break.

See if just getting it done will make a difference.

Sometimes good is good enough. And done is better than not done!

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

 

De-clutter your office

clutterOne of the reasons many of us get overwhelmed is the sheer volume of stuff that surrounds us.

It has been said that the average person spends up to one hour a day looking for things.

That adds up to 6-8 weeks out of every year – just looking for stuff!

I don’t know about you, but I can tolerate a certain amount of clutter and disorder. But sometimes that clutter and disorder gets out of hand!

One piece of paper out of place doesn’t seem so bad, but when that one piece calls hundreds of his little friends, and they call their friends, all of a sudden (it seems) your tidy pile is a huge cascade.

Trust me, it doesn’t happen over night.

When it does happen, get help. Declutter. Tackle one pile at a time.

Remember, it didn’t happen overnight, and it won’t be resolved overnight.

But, if you take on a bit at a time you will get it done.

And then you will discover you have more energy for what really matters to you.

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.

 

Set a timer

hour glassIf you tend to get lost down various rabbit holes, or lose track of time in general, then set a timer.

Set a timer to remind yourself to take a break.

Set a timer to remind you when you have to stop one activity to get ready for another.

Set a timer to manage the time you spend on the phone.

Set a timer when you want to goof off, so you don’t lose the whole day when you just meant to give yourself a brief break.

One of my most useful desk tools is a kitchen timer! It keeps me and my day on track. Give it a try!

 

© Terry Monaghan, 2013 ~ All Rights Reserved

Want to use this article in your ezine or website? You can, as long as you include this complete blurb with it:

Consultant, coach, speaker, trainer and entrepreneur, Terry Monaghan, publishes Now What, an ezine for entrepreneurs and professionals who want to double their productivity, improve their performance, and have a life! If you’re ready to jump start your performance and your results, then get your free tips now at www.TimeTriage.com.